In Tasmania, the rules around holding incorporated association meetings are not regulated by the Associations Incorporation Act 1964 (external link). Each association's constitution / rules cover when and how to hold meetings.
Types of association meetings
|Annual general meeting (AGM)||A meeting of all members of an incorporated association which must be held during each calendar year.|
|Special general meeting||Special general meetings are called for a specific purpose.|
|Committee meeting||Committee meetings are called for a group of members who are chosen to make decisions on specific matters on behalf of the association.|
COVID-19 (coronavirus) - delays to association requirements
Associations regulate running Annual General Meetings (AGMs) through their constitutions / rules.
New laws in place due to COVID-19 (coronavirus) mean there may be delays relating to associations. An association may need to delay an AGM. In this situation the committee should:
- discuss the possible delay with their members while considering their constitution / rule requirements
- consider conducting the AGM by electronic means (eg, Skype, Zoom) if their constitutions/rules allow it
- complete the annual return form (to keep information up-to-date)
- pay the lodgement fee (to keep the association registered).
The association can then agree on a time to meet again and hold a special general meeting to deal with any outstanding business.
Please note that in order to pass a special resolution at a general meeting of the members, the resolution needs to be passed by three quarters of members present in person at the meeting.
We recommend forms (for example Annual Return) are completed online.
If you can't complete forms online, you can use PDF forms. Email all completed forms and credit card payment to firstname.lastname@example.org
You also have the option to post completed forms to:
- Registration Services
Consumer, Building and Occupational Services
PO Box 56
Rosny Park TAS 7018