IMPORTANT UPDATE: Landlords and tenants with protected commercial leases during COVID-19 (coronavirus) emergency period
On 4 September 2020, the Tasmanian Government announced that the financial hardship period will continue until 1 December 2020.
What are my obligations?
Tenants who are eligible under COVID-19 Disease Emergency (Commercial Leases) Act 2020 (the Act) and are in need of rent relief, will need to negotiate new terms with you.
As a landlord you are required to:
- negotiate the rent amount with your tenant
- not engage in misleading or deceptive conduct
- provide accurate and sufficient information to enable negotiations, and
- not use or share any information provided to you except where expressly allowed or beyond the purpose it is provided.
How do I work out the amount of a rent reduction?
Both parties need to negotiate reducing the rent and negotiations in line with the Act and the National Code.
Rent reductions should be:
- in proportion to the reduction in turnover of the tenant’s commercial operations
- in the form of a waiver or deferral, with at least 50% in the form of a waiver.
Deferred rent will be paid to the landlord in instalments until the end of the lease or within 24 months.
You should consider your financial circumstances (financial hardship) as well as the tenant’s when negotiating rent reductions.
What is not included when renegotiating rent?
Rent renegotiations are to take into account the reduction in a tenant's turnover due to COVID-19.
When calculating what is ‘turnover’ some matters are not included.
What is ‘turnover’?
A lease may use terms such as: ‘gross takings’, ‘gross receipts’, ‘gross income’ or similar. These mean the same as turnover.
What is not considered ‘turnover’ when renegotiating rent for a protected lease?
- JobKeeper payments received by the tenant. The business must pay these payments fully to its employees
- Losses incurred in re-selling or disposing of merchandise reasonably and properly purchased from customers as trade-ins in the usual course of business
- Deposits and instalments received from lay-bys, hire purchase or credit sales and that are refunded to customers
- A refund on a transaction where the proceeds of the original transaction have been included as part of turnover
- Any charges (service/finance/interest), payable to any financier providing customer credit (other than credit card or store card commission)
- The price of merchandise exchanges between tenants’ shops, if the exchange is made solely for the convenient operation of tenants’ businesses and not for the purpose of concluding a sale (for example: goods swapped between shops as part of a marketing campaign and stocktaking, but not related to a retail sale of those goods)
- The price of merchandise returned to shippers, wholesalers or manufacturers
- Proceeds from selling the fixtures and fittings of tenants’ business, after their use in the conduct of business at or from those premises
- Discounts allowed to customers in the normal course of business
- Uncollected credit accounts that are written off
- The amount paid or payable as GST by tenants for the premises
- Delivery charges
- The amount received from selling lottery tickets or similar tickets (other than commission on sales of lottery tickets or similar tickets)
- Revenue from online transactions, other than online transactions where:
- the goods/services are delivered from or provided at the premises or shopping centre, related to the protected lease
- the transaction takes place while the purchaser is at the leased premises whether or not the goods/services are delivered from or provided at the premises.
A failure to disclose information that would impact on the negotiations is not considered good faith. After the lease has been renegotiated, if one party has failed to fully disclose their financial situation, the other party may seek to further renegotiate the agreement.
If agreement cannot be reached, the parties may apply for mediation services under the Act.
Waiving part of the rent
Rent waivers mean that the landlord forgoes the rent entirely. The tenant then does not have to:
- pay it at a later date, or
- accrue any debts or liabilities due to that non-payment.
Under the Code, you are required to offer a partial rental waiver to your tenant that is proportionate to the tenant’s decrease in trade during the financial hardship period and subsequent recovery period.
Rental waivers should be no less than 50% of the agreed rent reduction. However, your tenant may waive their rights to the 50% waiver by an agreement with you.
Your financial position may also a factor in calculating a rent reduction or waiver. It is expected that both parties negotiate acceptable terms.
Deferring the rent
Tenants will pay deferred rent in instalments, until the end of the lease or within 24 months (whichever is greater). You should also negotiate the amount and length of this repayment period with your tenant as part of a recovery plan. See also, reasonable recovery period.
Can I increase the rent?
No. From 1 April 2020, a landlord cannot increase the rent, unless agreed by the tenant, until the end of the financial hardship period. This is even if the rent was due to increase due to a rent review defined by the agreement. The rent review may be undertaken during this period. But the review will not take effect until after the financial hardship period, currently 1 December 2020.
A rent increase, which is deferred during the financial hardship period, cannot create a debt that the tenant has to repay later.
Demonstrating financial hardship
Parties can agree between themselves about what can be used to demonstrate financial hardship.
As a guide, the following is information that most businesses should have readily available:
- Information extracted from an accounting system
- Information extracted from BAS
- Information provided to a financial institution
To the extent possible the above information should be made available.
Other information that parties may agree to make available includes:
- future cash flow projections
- financial balance sheets, profit and loss or year-to-date statements
- tenant’s bank balance
- financial information to be verified, assured, audited or provided by a third party such as an accountant
- letter of comfort from an accountant (or similar) on financial information provided
- financial information for periods other than the ‘relevant period’ (i.e. the period the tenant nominates as the period for a reduction in turnover)
Reasonable recovery period
The “financial hardship period” (covered in the Act) and a “reasonable recovery period” (covered in the Code) are different periods.
The "financial hardship period" is a period of time set by the Government. During this period, special rules apply to protect lease agreements and businesses. For example, it is not permitted to evict a tenant during this period.
A “recovery period” will take place after the end of the financial hardship period, when most of the effects of the pandemic have eased. Different businesses will need longer or shorter "recovery periods" depending on their circumstances.
Will the Government specify a “recovery period”?
No. What is a recovery period is specific to your business and the renegotiated commercial lease.
- The parties determine the duration of the rent relief when renegotiating the lease. Tenants must pay the deferred rent in instalments until either: the end of the lease, or spread over a period of a minimum of 24 months, whichever is greater.
- The renegotiated lease should provide for a gradual easing of relief, relative to the tenant’s strengthening financial position, and wider improvements to the economy.
It is not tied to when the Government ends the statutory “financial hardship period” in the Act.
How does the Act address the “recovery period” issue?
It requires compliance with:
- The Act’s Objectives – the recovery of the economy (s.3); and
- Application of the Code’s Principles for the rent to be renegotiated. Section 18(3)(b) requires that the leasing principles set out in the National Code of Conduct are to be applied. According to the Code, that agreement is to provide for and apply a reasonable recovery period in the modified lease (see Principles 1, 3, 9, and 11- 13).
Will negotiated rent relief end when the “financial hardship period” ends?
No. The renegotiated provisions of individual leases will apply, including until:
- the “recovery period” (as provided for in each renegotiated lease) no longer applies, or
- the tenant's financial circumstances have recovered enough to enable them to fulfil the terms of the original lease.
Does a “recovery period” affect the repayment of any “deferred rent”?
Payment of any “deferred rent” is not the same issue as a “recovery period”. The tenant's ability to repay deferred rent is impacted by their financial position during the “recovery period”.
The Code provides that:
- care is taken to ensure that any deferred rent repayments do not compromise the tenant's ability to recover from the crisis; and
- tenants must pay rental deferrals gradually (by instalments) over the balance of the lease term and for a period of no less than 24 months, whichever is the greater, unless otherwise agreed by the parties.
Therefore, if you insist that a tenant repay deferred rent immediately after the financial hardship period ends this may be contrary to the terms of the renegotiated lease agreement reached under s.18 of the Act. A reasonable recovery period also has to be factored in to rent repayments.
Requirement for landlords to pass on benefits to tenants
The regulations require that landlords pass on certain benefits proportionately to tenants.
The objective of the Act and Code is to proportionately share the benefits and burdens encountered during the emergency period.
The regulations address the issue of division of “other benefits” that might accrue to the landlord (such as waivers or remissions or rates, charges, taxes) that the tenant is required to pay under the lease.
This includes statutory charges or insurance premiums. Statutory charges include:
- land tax
- any fee or charge payable by law that if not paid becomes a charge on the land.
Frequency of rent renegotiations
The minimum legal obligation to renegotiate rent is once every three months.
However, parties are free to conduct more renegotiations if they agree in writing that is what they both want. In doing so, they should also conduct negotiations in good faith.
Fees and charges
Can I charge extra fees?
No. You cannot charge fees, interest or any other charges for any rent waived or deferred.
Passing on a portion of statutory fee relief you have received
You may have received benefits, such as a reduction in statutory charges (for example, land tax, council rates, or insurance). You are required to pass an appropriate proportion to the tenant, under the renegotiated terms of the lease.
Waiving fees when a tenant is unable to trade
You can waive any other tenant's expenses relating to a lease agreement, for the period that the tenant is unable to trade.
You also have the right to reduce services that you provide during this time.
Negotiating repayments of other expenses (not rent)
If you negotiate any other repayments with the tenant, the repayment period must be over an agreed, extended period of time, to avoid placing an undue financial burden on the tenant.
Repayments should not be required to start until:
- after the COVID-19 pandemic has ended (the Government will determine the pandemic end date), or
- the existing lease expiring, and
- taking into account a reasonable subsequent recovery period.
Can I use the tenant's bond to cover money owed?
No. You cannot draw on the tenant’s bond (or similar security deposit) for the non-payment of rent during the financial hardship period and a reasonable recovery period.
The tenant wants to extend the lease. Am I obliged to extend?
If the tenant asks, you must extend the period of the lease on similar terms until the end of the financial hardship period. This is intended to provide the tenant additional time to trade, on existing lease terms, during the recovery period after the COVID-19 pandemic ends.
This does not apply if you:
- have already entered into, or agreed to enter into, another lease agreement in relation to the premises
- intend to occupy the leased premises for conducting your own business operations.
From 1 April 2020, a landlord cannot terminate a protected commercial lease agreement due to failure to:
- pay rent, fees or charges
- meet sales or turnover based performance criteria
- pay outgoings
- be open during the days or hours specified in the lease.
This prohibition applies until the end of the financial hardship period.
Mediation and dispute resolution
If you are unable to reach an agreement with your tenant you can apply for mediation through CBOS.
You will need to demonstrate that you have already attempted to negotiate and supplied the tenant with relevant information to assist with negotiations.
CBOS will provide an independent mediator and you will be required to contribute to the costs associated.
If you are unable to complete the application form online, you can download and complete the Commercial lease mediation application form (DOCX, 94.7 KB) and email or post to CBOS:
- Email: firstname.lastname@example.org
- Post: PO Box 56, Rosny Park TAS 7018
A retail premises dispute cannot be mediated under both the COVID-19 Disease Emergency (Commercial Leases) Act 2020 and the Fair Trading (Code of Practice for Retail Tenancies) Regulations 1998. Mediation of a dispute over a protected lease is only allowed under the Act.
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